Privacy Policy

1. Introduction

MinuteAudits ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered audit report generation platform.

2. Information We Collect

Personal Information

When you register for MinuteAudits, we collect:

• Account Information: Name, email address, password
• Profile Information: Professional details you choose to provide
• Payment Information: Billing details processed securely through Stripe (we do not store credit card information)
• Communication Data: Messages you send us for support or inquiries

Audit Documents and Content

To provide our AI-powered audit report generation service, we collect and process:

• Uploaded Documents: Audit templates, standards, notes, and supporting materials
• Generated Reports: AI-created audit reports based on your inputs
• Project Data: Project names, descriptions, and organizational information
• Usage Patterns: How you interact with our platform to improve our services

Technical Information

We automatically collect certain technical information:

• Device Information: IP address, browser type, operating system
• Usage Analytics: Pages visited, time spent, feature usage
• Performance Data: Error logs, response times, system performance metrics
• Cookies: Essential cookies for authentication and session management

3. How We Use Your Information

Service Provision

• Generate AI-powered audit reports based on your uploaded documents
• Manage your account and provide customer support
• Process payments and manage your credit balance
• Store and organize your projects and documents

Service Improvement

• Improve our AI algorithms and report generation quality
• Analyze usage patterns to enhance user experience
• Develop new features and capabilities
• Monitor and maintain system performance and security

Communication

• Send important service updates and security notifications
• Respond to your inquiries and provide customer support
• Send optional product updates and feature announcements (with your consent)

4. Data Processing and AI

AI Processing

Your uploaded audit documents are processed by our AI systems to:

• Analyze document content and structure
• Extract relevant audit information and requirements
• Generate comprehensive audit reports
• Continuously improve our AI models (using anonymized data only)

Data Anonymization

We may use anonymized and aggregated data derived from your usage to improve our services. This data cannot be used to identify you personally and includes patterns in audit types, report structures, and general usage statistics.

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information. We may share your information only in the following circumstances:

Service Providers

• Supabase: Database and authentication services
• Stripe: Payment processing (they handle payment data directly)
• Cloud Infrastructure: Secure hosting and storage providers
• AI Services: Third-party AI processing (with strict data protection agreements)

Legal Requirements

We may disclose your information if required by law, court order, or to protect our rights, property, or safety, or that of our users or others.

6. Data Security

We implement comprehensive security measures to protect your information:

• Encryption: All data is encrypted in transit and at rest
• Access Controls: Strict access controls and authentication requirements
• Secure Infrastructure: Industry-standard cloud security practices
• Regular Audits: Ongoing security assessments and updates
• Data Backups: Secure, encrypted backups to prevent data loss

7. Data Retention

We retain your information for as long as necessary to provide our services:

• Account Data: Retained while your account is active
• Audit Documents: Stored securely for the duration of your account
• Generated Reports: Available for download and stored per your preferences
• Usage Data: Anonymized analytics data may be retained longer for service improvement

8. Your Rights and Choices

Access and Control

• Account Access: View and update your account information
• Data Export: Download your generated reports and project data
• Data Deletion: Request deletion of your account and associated data
• Communication Preferences: Opt out of non-essential communications

GDPR Rights (EU Users)

If you are located in the European Union, you have additional rights under GDPR:

• Right to access your personal data
• Right to rectify inaccurate data
• Right to erase your data ("right to be forgotten")
• Right to restrict processing
• Right to data portability
• Right to object to processing

9. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your data in accordance with applicable data protection laws.

10. Children's Privacy

MinuteAudits is not intended for use by children under 18. We do not knowingly collect personal information from children under 18. If we become aware that we have collected such information, we will take steps to delete it.

11. Cookies and Tracking

We use cookies and similar technologies for:

• Essential Cookies: Required for authentication and core functionality
• Performance Cookies: Help us understand how you use our service
• Preference Cookies: Remember your settings and preferences

You can control cookies through your browser settings, but some features may not work properly if cookies are disabled.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by email or through our platform. Your continued use of MinuteAudits after changes become effective constitutes acceptance of the revised policy.

13. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:
Email: diomarta@gmail.com
Address: MinuteAudits, Portugal